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Exporting e mail messages from Outlook to Excel is easier than you might think. This pattern VBA code automates the system, enabling you to specify exactly which fields to reproduction.workplace makes collaborating between functions easy, which is respectable information if you have statistics in a single utility but you need it in an extra. for example, you may need to export an inventory of electronic mail messages about a particular task, or from a specific adult, to Excel for short sorting, formatting, or extra likely, to share with a non-workplace application. The respectable information is that the procedure is elementary to automate — just a little of VBA code and a method to execute it receives the job done. (this text's pattern code turned into written for office 2003, nonetheless it should work as is or with minor changes in workplace 2000 and 2002.)
note: This counsel is additionally attainable as a PDF down load, along with a BAS file containing the sample code.including the export code Working from Outlook, launch the visual basic Editor (VBE) with the aid of urgent Alt + F11. opt for Module from the Insert menu and enter the VBA code proven in listing A. next, reference the Excel object library. To accomplish that, choose References from the equipment menu (while still within the VBE) and investigate Microsoft Excel 11.0 Object Library, as shown in figure A. Then, click on adequate to come to the VBE. figure A: replace the library references to include Excel's object library.
listing A: ExportToExcel() Sub ExportToExcel() On Error GoTo ErrHandler Dim appExcel As Excel.application Dim wkb As Excel.Workbook Dim wks As Excel.Worksheet Dim rng As Excel.varietyDim strSheet As String Dim strPath As String Dim intRowCounter As Integer Dim intColumnCounter As Integer Dim msg As Outlook.MailItem Dim nms As Outlook.NameSpace Dim fld As Outlook.MAPIFolder Dim itm As Object strSheet = "OutlookItems.xls" strPath = "C:Examples\" strSheet = strPath & strSheet Debug.Print strSheet 'select export folder Set nms = utility.GetNamespace("MAPI") Set fld = nms.PickFolder 'tackle competencies mistakes with choose Folder dialog field. If fld Is Nothing Then MsgBox "There are no mail messages to export", vbOKOnly, _ "Error" Exit Sub ElseIf fld.DefaultItemType <> olMailItem Then MsgBox "There aren't any mail messages to export", vbOKOnly, _ "Error" Exit Sub ElseIf fld.gadgets.count = 0 Then MsgBox "There are not any mail messages to export", vbOKOnly, _ "Error" Exit Sub end If 'Open and prompt Excel workbook. Set appExcel = CreateObject("Excel.application") appExcel.Workbooks.Open (strSheet) Set wkb = appExcel.ActiveWorkbook Set wks = wkb.Sheets(1) wks.set off appExcel.software.visible = authentic 'copy field objects in mail folder. For every itm In fld.itemsintColumnCounter = 1 Set msg = itm intRowCounter = intRowCounter + 1 Set rng = wks.Cells(intRowCounter, intColumnCounter) rng.cost = msg.To intColumnCounter = intColumnCounter + 1 Set rng = wks.Cells(intRowCounter, intColumnCounter) rng.price = msg.SenderEmailAddress intColumnCounter = intColumnCounter + 1 Set rng = wks.Cells(intRowCounter, intColumnCounter) rng.value = msg.field intColumnCounter = intColumnCounter + 1 Set rng = wks.Cells(intRowCounter, intColumnCounter) rng.price = msg.SentOn intColumnCounter = intColumnCounter + 1 Set rng = wks.Cells(intRowCounter, intColumnCounter) rng.value = msg.ReceivedTime subsequent itm Set appExcel = Nothing Set wkb = not anythingSet wks = not anythingSet rng = nothingSet msg = nothingSet nms = not anythingSet fld = nothingSet itm = Nothing Exit Sub ErrHandler: If Err.quantity = 1004 Then MsgBox strSheet & " does not exist", vbOKOnly, _ "Error" Else MsgBox Err.quantity & "; Description: ", vbOKOnly, _ "Error" end If Set appExcel = not anythingSet wkb = not anythingSet wks = nothingSet rng = not anythingSet msg = nothingSet nms = nothingSet fld = not anythingSet itm = Nothing end Sub the use of the code to export
To execute the code, position the cursor internal the procedure and press F5. coach your users to select Macro from the tools menu (interior Outlook), opt for Macros, opt for ExportToExcel in the resulting dialog field, and click on Run. if they use this method regularly, accept as true with including a button to the toolbar.After declaring a couple of variables, the code displays the opt for Folder dialog shown in figure B. determine B: select the folder that consists of the messages you want to export.
opt for a folder and click on adequate. subsequent, the code handles right here skills blunders:
Then, the code identifies and opens an Excel workbook. during this pattern code, the workbook ought to exist. be sure you replace this code to accommodate your system and Excel workbook. here is additionally a good spot for additional automating the method by means of allowing users to opt for an present workbook or to create a brand new one. For their purposes, hard coding the workbook simplifies the method.
The For every loop is the coronary heart of this exporting method. There are two counters, intRowCounter and intColumnCounter. because the code inserts field values from the current message, the code updates intColumnCounter. once the code has inserted all of the present message gadgets, it updates intRowCounter. without these counters, the code would write over each and every cost in A1.The code now inserts the primary box merchandise in A1. you could offset that by specifying a starting cost for one or both counters to enable for headers or to append information instead of writing over current values. moreover, this sample code copies handiest a few fields: To, SenderEmailAddress, area, SentOn, and ReceivedTime, as proven in determine C. figure C: The macro has copied the objects in the particular folder to Excel.
that you would be able to add as many fields as you need. simply make sure to consist of a column update commentary for each and every field you need to reproduction. as an example, if you are looking to export the precise message text, that you could add here code:Set rng = wks.Cells(intRowCounter, intColumnCounter) rng.cost = msg.body intColumnCounter = intColumnCounter + 1
note that this method doesn't switch all of the characters perfectly. You may see a few phantom characters to your Excel workbook. also, take into account that the code would not do any formatting — you will have to modify column widths and so forth manually or add code to take care of the project.
if you word that a selected container generates an error if the container is empty, use an If observation within the form:If msg.container <> "" Then rng.price = msg.box
to tackle that error. none of the fields within the sample code poses a problem if the container is empty. The code readily leaves the applicable cell in Excel blank.
After the next remark and before setting the entire object variables to Nothing, you could want to add code that handles the open Excel workbook by some means. as an instance, you may reserve it after which shut it.
The error managing events is familiar and straightforward. make sure to verify this code completely and boost it hence.
Susan earnings Harkins is an unbiased advisor and the author of a few articles and books on database technologies. Her most contemporary ebook is mastering Microsoft SQL Server 2005 specific, with Mike Gunderloy, posted through Sybex. other collaborations with Gunderloy are Automating Microsoft entry 2003 with VBA, Upgrader's e-book to Microsoft workplace equipment 2003, ICDL examination Cram 2, and Absolute newbie's guide to Microsoft access 2003, all published through Que. at the moment, Susan volunteers because the Publications Director for Database Advisors. which you could attain her at email@example.com.
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